Privacy Policy
Polatli ("we," "us," or "our") respects your privacy and is committed to
protecting it through this Privacy Policy. This Privacy Policy explains
how we collect, use, disclose, and safeguard your information when you
visit our website (the "Website"), contact us, or use our services.
Please read this policy carefully. If you do not agree with its terms,
please do not use the Website.
1. Who We Are
Polatli is an independent Swiss-based strategic advisory and consulting
practice operated as a sole proprietorship. As the data controller,
Polatli is responsible for the processing of your personal data in
accordance with the Swiss Federal Act on Data Protection (FADP) and,
where applicable, the EU General Data Protection Regulation (GDPR).
Contact: contact@polatli.co
Based in: Switzerland
2. Information We Collect
We may collect the following types of information:
- Personal Information you voluntarily provide, such as your name,
email address, company, and any information submitted via our contact
form or in correspondence with us.
- Usage Data collected automatically, including browser type, IP
address, pages visited, referral source, and date/time of access.
- Booking Information when you schedule a consultation via Calendly,
including name, email, and meeting preferences.
3. How We Use Your Information and Legal Basis
We process your personal data on the following legal bases:
- To respond to inquiries submitted through our contact form
(legal basis: your consent and pre-contractual measures at your
request)
- To schedule and conduct consultations via Calendly
(legal basis: pre-contractual measures and contract performance)
- To improve Website performance and user experience and analyze
Website traffic via Google Analytics
(legal basis: your consent via cookie banner)
- To conduct marketing via social media platforms using pixels and
related technologies
(legal basis: your consent via cookie banner)
- To maintain correspondence and follow up on professional inquiries
(legal basis: legitimate interest in client relationship management;
you may object at any time)
4. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Enable essential website functionality
- Analyze website usage and performance (e.g., Google Analytics)
- Enable remarketing or tailored content on social platforms
(e.g., LinkedIn, Meta pixels)
Non-essential cookies (analytics and marketing) are only activated
after you provide consent through our cookie banner. You can withdraw
or change your cookie preferences at any time by adjusting the cookie
settings on our Website or in your browser.
5. Data Sharing and Third Parties
We do not sell, rent, or trade your personal information. However, we
may share your data with:
- Service providers such as Google Analytics (Google LLC) and Calendly
(Calendly LLC) who process data on our behalf
- Marketing platforms such as LinkedIn (LinkedIn Ireland) and Meta
(Meta Platforms Ireland) where you have consented to tracking pixels
- Hosting and website infrastructure providers (e.g., Wix.com Ltd.)
- Authorities or third parties where legally required to do so or to
protect our legal rights
6. International Data Transfers
Some of our service providers (such as Google Analytics, Calendly, and
Meta) are based in or transfer data to the United States or other
countries outside Switzerland and the European Economic Area. Where
such transfers occur, they are protected by appropriate safeguards,
including:
- EU-US Data Privacy Framework certification (where applicable)
- Standard Contractual Clauses approved by the European Commission
- Equivalent safeguards recognized under Swiss data protection law
7. Data Retention
We retain personal data only as long as necessary for the purposes for
which it was collected:
- Inquiry and correspondence data: up to 3 years from last contact,
unless an ongoing client relationship requires longer retention
- Client engagement data: for the duration of the engagement plus 10
years to comply with Swiss commercial record-keeping obligations
- Analytics data: anonymized or deleted in accordance with Google
Analytics retention settings (currently 14 months)
- Marketing data: until you withdraw consent or object to processing
8. Email Communication
If you contact us via email, we will retain your message and contact
details to respond and maintain correspondence. We do not send
unsolicited marketing emails and will only follow up with your consent
or based on legitimate interest in our professional relationship.
9. Data Security
We implement reasonable technical and organizational measures to
protect your personal data, including encrypted email, secure password
practices, and limited access to personal data. However, no online
transmission or storage is 100% secure, and we cannot guarantee
absolute security.
In the event of a personal data breach that poses a high risk to your
rights, we will notify you and the relevant supervisory authority in
accordance with applicable law.
10. Your Rights
If you are located in Switzerland, the European Union, or the European
Economic Area, you have the right to:
- Access your personal data and request a copy
- Correct inaccurate or incomplete data
- Request deletion of your data ("right to be forgotten")
- Object to or restrict certain types of processing
- Request data portability
- Withdraw consent at any time, without affecting prior lawful
processing
- Lodge a complaint with a supervisory authority:
- In Switzerland: the Federal Data Protection and Information
Commissioner (FDPIC) — www.edoeb.admin.ch
- In the EU: your national data protection authority
To exercise these rights, contact us at: contact@polatli.co
We will respond to your request within 30 days.
11. Children's Privacy
Our Website and services are not intended for children under 16. We do
not knowingly collect data from anyone under this age. If you believe
we have inadvertently collected such data, please contact us
immediately and we will delete it.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes
in our practices or legal requirements. Changes will be posted on this
page with a revised date.
13. Contact
For any questions or requests regarding this Privacy Policy, please
contact us at:
Email: contact@polatli.co
Based in: Switzerland
Last updated: May 2026